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Invoices - The QuickSale invoicing screen offers a wide variety of features plus the flexibility of allowing you to disable fields which you don't need and presetting fields which never change. These features can be used to minimise the number of keystrokes or data entry time required to prepare an invoice, therefore reducing dispatch time at the cashier. Invoice No., Invoice Type (Invoice/Credit) , Date, Customer, Contact, Reference, Order No., Delivery Address, Salesperson, Location, Cashier Name, Sales, Discount, Tax, Total, Paid, Balance, Change. Invoice details include Item Code, Bar Code, Quantity, Unit, Description, Gross, Discount, Tax, Unit Price, Total. Display of available quantity of each item at each location. Ability to apply payments using more than one payment method. Choice of invoice print style. Pole display option. Ability to reprint invoices. Branch ID display and till number display.
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Payments - Apply payments to customer accounts and print receipts. Payments may be saved first and applied later. Payment Number, Date, Customer, Reference, Payment Method, Amount, Applied, Balance. |
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Adjustments - Make adjustments to customer accounts. Adjustment Number, Date, Customer, Reference, Account, Amount. |
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Interest & Late Fees - Generate interest and late fee charges. Calculated amounts are displayed and can be reviewed before posting.
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Inventory Transactions - Process inventory transactions to record receipts of new stock or movement of existing stock.
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Stocktaking - Display current stock quantities and save entries so that amounts can be adjusted to physical stock count quantities. |
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Item Categories - Group items for reporting purposes. Default markup field included.
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Items - Identify each item found in inventory. Code, Description, Reference, Unit, Stock, Order Number, Bar Code, Category, Most Recent Cost, Markup (with option to override category default), Tax Inclusive Pricing, Price Before Tax, Tax, Selling Price, Taxes Applied. |
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Customer Categories - Group customers for reporting purposes. Includes settings for interest and late fees.
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Customers - Identify each customer. Code, Name, Credit, Interest, Tax Inclusive Pricing, On Hold, Statements, Late Fee, Credit Limit, Balance, Address, Telephone, Fax, E-Mail, Contact, Category, Taxes Applied. |
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Cashiers - Identity each cashier. Code, Name, Access Code, Discount Limit.
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Locations - Identity each place where inventory is stored. |
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Payment Methods - Identify the various methods in which payments are received: Cash, Cheques, Credit Card, etc. |
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Salespersons - Each invoice is assigned to a salesperson. Code, Name, Commission Rate, Active. |
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Taxes - Identify the taxes which apply to customers and items. Each tax will only be applied when a taxable item is sold to a taxable customer. This provides the flexibility to set up non-taxable customers as well as non-taxable items. |
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Item Labels - Print item labels for a selected range of items. Supports multiple print styles. |
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Export/Import - QuickSale allows you to work with multiple branches. A typical example would be a head office where the main database is stored, plus two branches where items are sold. The head office sets up QuickSale and exports records such as items, prices and customer information to the two branches. At the end of each day the branches export their inventory, sales and payment transactions and send the export files to the head office, where the data is imported to update head office records. |
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Till Settings - Set a unique till number for each computer using QuickSale. |
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Close Till - Prints a till closing summary and closes the current till. Can also be used to check on the day's sales so far for each till, without closing the till when prompted. |
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Aged Receivables - Generate aged receivables report, with option to print in summary or detail. |
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Statements - Generate statements for customers with outstanding balances. |
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Tax Tracking - Generate a detailed tax report for a selected period. |
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Customer Inquiries - Print customer inquiry report to show all transactions over a selected period. |
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Item Inquiries - Print item inquiry report to show all item activity over a selected period. |
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Program Options - Set your Branch ID code which identifies the transactions for each branch. QuickSale has a large number of customisable settings for fields in the invoicing and payment screens. These settings allow you to disable, hide or preset various fields. |
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